2012-13 Meeting Documents

Hercules High School Site Council
Agenda for April 25, 2013 7:00 PM


I           Approval of Agenda


II         Approval of Minutes of the March 28, 2013 Meeting


III        Reports

            A) Principal's Report

            B) Students' Reports


IV        Old Business

            A) Spending Monitoring
 
            B) Recruiting for the 2013-2014 Site Council
 
            C) SSC Preparation for WASC in April of 2014

1) review Action Plan
2) review brief narrative of SSC restructuring

            D) Approval of Round One Monitoring for the 2012-2013 SPSA


V         New Business

            A) Math Department Report
       
    B) English Department Report


VI        Items for March, 2013 Agenda

Adjournment

The next meeting will be Thursday, May 16, 2013 at 7:30 PM.

Future Meeting Dates:  June 6

High School Site Council

Hercules Middle High School

March 28, 2013

Minutes

The meeting was called to order at 7:04 pm.  Those in attendance were:  C. Andrew Walters, tiffany Farmer, Lenson Wong, Natalie Wojinski, Georgio Constintino, John Crosby, Jen Bender, Terri Ishmael, and Baener Lucas.

Round 1 Monitoring was added to the agenda.

There was a correction to the minutes.  The sentence should have read “installation of camera (not lights) was turned down.”

Principal’s Report

There is a new parking system at the school.  The drop off is now at Partridge.  The new system was requested by HPD.  We hope that this will alleviate the tardy problem.  Ten per cent of the student sare arriving after 8:20 but before 8:30 am.

We had a well received anti-bullying program for professional development at the March faculty meeting. 

Cleanliness of the bathrooms is better.  Additional toilet seat covers and soap dispensers were ordered.  Custodians are checking the bathrooms two more times during the day.  Students have gone through six weeks of supplies since the new supplies were added. Ms. Bender has asked the Leadership class for help in this matter and they will get back to her.  Signage installed has been torn down.  Ms. Bender will do a strategic brainstorming with students to help solve these problems.

Both lunches are now in the same quad and lines have been temporarily drawn in chalk, but will soon be painted. There is no food outside the cafeteria now and this is much easier to monitor.  It is crowded, but not overly so. 

We had an average turn out for Open House and there is a plan to make Open House more celebratory.

The website has been updated and Ms. Bender is blogging.  There is a live Twitter feed now for sports.

The display case in the downstairs Student Services now has SSC information.

We are currently doing a CST Ramp up.

Master schedule is in place, AP tests are approaching, “The Wiz” was a success, and the Band will be playing at a future A’s game.

There will be a Town Hall district strategic planning meeting here at the site on April 18, 2013 in the library at 6:30 pm.  She needs at least four teachers and parents to attend.

There will be an Academic Town Hall at DeJean on April 16,2013 at 6:00 pm.  This meeting will be built around the new Common Core.

Student Report

Today was a Multi-Cultural Rally.  Prom is May 10, 2013.  The Health Center sponsored an Increase the Peace week.

Old Business

We have hit the deadline for spending on materials for SSC.  We maxed these budgets out by ordering carts, projection screens, individual white boards for classrooms,contracts, after school tutoring in math and science, rolling white boards, a grad tutor for ELD as pull out and in class.

ELD Report

Twenty three per cent of EL 4s will move to EL 5.  Individual instruction works.  Seventy-six per cent of ELs 1-3 and passing at least one level up.  Some have moved two levels.  The rate of advancement is now up 23%.  We hope to recruit parents fo ran ELAC committee next year.  Attached i sMs. Lucas’s report on EL.

A computer has been ordered for the ELD classes out of the general fund.  ELD 5 cannot be a class as determined by the district.  Ms.Enriquez, the grad tutor, can work more hours if she consents to do so.

Effective recruiting is usually best done face to face.

Social Science Report

The department has worked with Nancy Case Rico to analyze writing assignments and how they are aligned to the common core.  There are resources aligned to the common core that are free and available.  The department is on track for implementing the common core.  They will do collaborative writing, rely more on primary sources, work to write for different audiences, and go deeper into the writing process.  There will be more deconstructing of documents to get ideas and more analysis of sources.  They will work with students to answer text dependent questions.

The department has very successfully developed common assessments.  They have also worked onperformance tasks where students go through the material to get the best meaning from the texts.  They will plan to use additional hours as a department to continue their work.

Ms. Wojinski said the CSTs are usually surface level, but that under common core the assessment will be more close reading and critical reading.

A question was asked as to how the SSC needs to prep for the next WASC.  Ms. Bender explained that every school is now on a six year cycle. The WASC committee will visit for two days as we are due for a threeyear mid-term visit.  The committee willbe looking at what was in our Action Plan and how we are doing in following it.  Ms. Bender will work with the staff to update the Action Plan.  We will receive a 1 year or a 3 year when the committee comes.

Ms. Bender will send the Action Plan to all members before the next meeting.  Lenson Wong will write a document explaining the splitting into two site councils.

Tiffany made a motion and it was seconded by Lenson to move the next meeting to April 25^th at 7:00 pm.

ELAC

Initially we were told we were out of compliance because we had no ELAC.  We sent evidence that we had done outreach for ELAC and we now have a one year reprieve.

If ELAC has an initial meeting they can turn over the authority to SSC.

Round one monitoring of the SPSA is in progress.  It will be a one page document and SSC will need to sign off on each of the sections. Ms. Bender will send it out in an email.

We went over items to be included on next meeting’s agenda.

A motion to adjourn was made by John Crosby and seconded by Ms.Bender.

Hercules High School Site Council
Agenda for March 28, 2013 7:00 PM


I          Approval of Agenda

II         Approval of Minutes of the February 28, 2013 Meeting

III        Reports

           A) Principal's Report

           B) Students' Reports 

IV        Old Business

 

            A) Spending Monitoring

             

            B)ELD Department Report

 

               C) Recruiting for the 2013-2014 Site Council

             

 

V         New Business

 

            A) Social Science Department Report

        

               B) SSC preparation for WASC in early 2014

 

 

VI        Items for March,2013 Agenda

 

Adjournment

The next meeting will be Thursday, April 18, 2013at 7:30 PM.

Future Meeting Dates:  May 16, June 6

 

Minutes

High School SSC

February 28, 2013

The meeting was called to order by Chair Andrew Walters at 7:03 pm. Those in attendance were;  Jen Bender, Principal, Terri Ishmael, Assistant Principal, Bob Redlo, parent,Andrew Walters, parent, Grace Lin, parent, Baener Lucas, teacher, John Crosby,teacher, Victor Walters, student, Rachael Redlo, student, Mark Gardiola-Chin,student, Michael Hudson, teacher, Ditas Faraon, teacher, Lenson Wong, parent,and Tiffany Farmer, student.

 A change was made to the agenda to indicate that the Science Department would be reporting to the SSC that evening.

A motion was made ands econded to approve the minutes of the last meeting with the addition of anotation that the SSC will send Michael Taylor a note of thanks for his dedication and service to the school in the years he was here.

Principal’s Report

Ms. Bender reported that WASC is coming to HMHS next year and the site needs to prepare.  WASC has changed and there are no more 2 or 3year accreditations.  It is now one year or six years.  Ms. Bender is currently choosing the dates when the committee will visit the school.

Mr. Walters suggested that at the next meeting Ms. Bender report to the SSC what they need to do to prepare for the visit from WASC.

Mr. Redlo asked about courses added.  Ms Bender answered tha twe had asked for more FTEs and we received 1.0 for both sides.  We added three sections to MS and two sections to HS at the semester.  Some classes are still quite large and some are on the smaller side.  We will not necessarily receive the same number of FTEs next year.

Mr. Redlo asked that Ms.Bender report more to the SSC and there was a discussion of the flow of information.

Student’s Report

Rachael Redlo reported that the Club Fair was very successful.  The soap dispenser in the bathroom is broken. Tiffany Farmer said Leadership was planning a rally.  She also reported that toilet paper is usually gone by mid day in the restrooms. Tiffany asked if there was a way to get the bathrooms cleaned mid day and Ms. Bender said she’d look into doing this.

Old Business

Ms. Bender handed out a discipline report (See attached) and there was a discussion of the data presented.  Mr. Hudson noted the correlation between suspension and the dropout rate.  Students self report when they leave the school.  Every student in the state has astate number and a student can be tracked as long as they remain in the state.

There was a discussion of whether or not violence has escalated on the campus.  Ms. Bender replied that there is an adjustment period with a new principal and that we have recently ramped up the suspension rate.

We have a new police officer from HPD on campus – Greg Sanchez.  The hope is that with more visibility from the police department, there will be fewer problems.

Rachael noted that security needs to be placed at the gate near the football field.

Ms. Bender reported that the installation of lights for all parts of the campus has been turned down. 

The S3 grant is out of the preview of the SSC, but is monitored by the school.

Mr. Redlo requested that security be part of the Principal’s Report.

Mr. Wong and Mr. Walter sstated that the SSC is to be concerned with student achievement.

Ms. Bender said we have received augmented budget SSC funds, but no additional LEP funds.  Of the current LEP funds of $33,000, we have spent $11,000.  We recently spent $4,600to fund rolling white boards for the Science department.  These boards will provide a place to write agendas, BBCs, etc.  They were $890 each.

Ms. Bender is working to inform teachers as to how to ask for funds. Ms. Faraon asked for a list of targeted students.  Ms. Bender will use Faculty meeting time to inform teachers of how to access the money. We can fund materials until the last of March and we can spend on personnel through June.

Funding was delayed this year because of the formation of two SSCs.

New Business

Keys data was looked at and no new information for the SPSA was noted to be added.

Ms. Faraon reported for the Science Department. (See attached)

A common assessment for Chemistry classes is being developed and the department is looking at data and modifying teaching practices based on the data.

Peer observation is being used in the department to create collaboration and increase passing rates in Chemistry and Biology.  In biology the department has looked at clusters of information and decided what’s most important to teach.  They are also looking at time on task.  Eighty percent of students are passing with a C or better. The percentage went from 61 to 80 per cent.  The passing rate has gone from 38 to 60 percent.  Ms. Faraon believes that after school tutoring will help.  The department would like to non track science in MS.  They feel that advanced classes should be scoring advanced on the CSTs and regular classes should be proficient.  The expectations may be lower in non-advanced classes and when students get to HS they are all expected to take Chemistry.  Tracking is illegal.

MESA, sponsored by the Science department will take place on April 13^th.

The department will also be involved in working with common core and fewer multiple choice tests and this will lead to leveling the playing field.

There was a discussion of how to get members for both ELAC and SSC. There was a suggestion to recruit through community organizations.

There was a motion to move the next meeting from March 21^st to March 28.  It was moved and seconded.  At the next meeting we will hear from Social Science and ELD.

Meeting adjourned at 8:47pm.

 

 

 

 

High School Site Council

 

Minutes

 

January 17, 2013

 

The meeting was called to order at 7:34pm.

Those present were Jen Bender, Principal, Terri Ishmael,staff, Andrew Walters, parent, Bob Redlo, parent, Grace Lin, parent, Baener Lucas, teacher, John Crosby, teacher, Rachael Redlo, student, Mark Gardiola-Chin, student, and Charles Walters, student alternate.

 

Approval of Agenda and Minutes

Bob Redlo asked when the monitoring of the site plan would be put onto the agenda.

Andrew Walters added the subject of monitoring; Jen Bender also added the topic of how we want to review the finances from here on forth. Andt he KEYS survey

These topics were also added:

5C. Schedule

5D. Finances

5E. KEYS survey

 

Bob Redlo made a motion to approve the minutes of the last meeting and Lucas seconded. Motion Passed.

 

Principal’s Report

Jen Bender said the site plan is good, and that it was sent to the district and would be moved to the next February board meeting to be approved. She also included that targeted tutoring would start the week after and that graduate tutors were placed for ELs.

 

Students’ Reports

Rachael Redlo stated that a school clean up would be highly likely with the Environmental Club. She also mentioned that Club Fair was near and was concerned with security. She went on to discuss about Career Day and how she is working on establishing another one. The table then went on to discuss about janitors’ duties.

 

Mark Gardiola-Chin had nothing to report.

 

OLD BUSINESS

Site Plan Final Approval

No discussion made. Andrew Walters stated that it would no longer be on future agendas.

 

Security

Baener Lucas asked when would new lights be installed on campus.

Jen Bender replied that the lights were approved and that they would only be installed in the immediate walking areas, for now.

Andrew Walters went on to discuss about fights at school. He asked if issues are increasing, Jen Bender replied that the data showed it’s the same.

 

Bob went on to talk about statistics for suspensions; he also stated that he would like to see some statistics.

Jen says that the statistics she has, has fewer suspensions this year than previous years.

Andrew Walters stated that the issue regarding suspensions would be discussed in the next meeting.

 

Rachael Redlo inputted that the gate by the football field is always open to the public and that she would like that to change.

 

NEW BUSINESS

Meeting Times

Andrew Walters talked about recruiting next year’s council.

 

Baener Lucas made a motion to move the meetings to 7:00pm. Motion passed.

 

Reschedule February Meeting

Andrew Walters made a motion to move the next meeting to February 28. Motion passed.

 

Department Report Scheduling

Andrew Walters stated that it would be best if the departments were to report on how much they spend.

Jen Bender stated that there are nine departments to look at, and that we are trying to discuss at least two per meeting.

Terri Ishmael would make a schedule for the departments.

 

Spending Monitoring

Jen Bender stated that the money is preset and is spent on the goals that were to be achieved by the school.

Jen Bender went on to talk about presenting a report on what is being spent.

 

KEYS Survey

Jen Bender said KEYS is a survey designed by the National Education Committee.

The data from the survey is used to inform the council on what needs to be changed in the site plan.

Jen Bender is recommended to present that data to the site council.

Andrew Walters asked Jen Bender to send a PowerPoint and file of the survey.

 

ANNOUNCEMENTS

Bob Redlo stated that the Hercules Education Foundation was having its last fund meeting.

 

 

ITEMS FOR NEXT AGENDA

• KEYS survey
• Reports from departments

 

The meeting was adjourned at 8:54pm.

 

The next meeting is planned for February 28 at 7:00pm in the school library.

 

Respectfully submitted,

            Mark Gardiola-Chin